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Editing Messages

The Events module includes an HTML editing tool for creating and editing Messages that gives you the ability to control the fonts, colors, graphics, and formatting of your message.  The messages you create for both web page display and email can make use of all available HTML formatting options. There is no functionality to create, store or use templates for Event-related messages. 

IMPORTANT: For Event Messages that are Emails you MUST request that RuffaloCODY set up the friendly From name and From email address that will be displayed to the recipients of these email messages. 

When working in the HTML editor, you can view your message in three modes:


  • Normal mode allows you to compose and format your message in a simple word-processing environment.

  • The Merge Fields drop-down allows you to insert merge fields for data values in your event and registration records into the message. Place the cursor in the message where you want the merge field to appear. Click the Code Snippetdrop-down and select the data field you wish to insert.

  • Use the toolbar icons to format text, create tables and insert hyperlinks in your message. 

  • If you are pasting HTML content from another source, you should paste it into the HTML mode of the editor. The editor may not save it if you paste into the Normal view. 

  • HTML mode shows the HTML code automatically generated based on the message you created in Normal mode.

  • You can also create your entire message in HTML using FrontPage or other HTML editors and copy the HTML code directly into the message's HTML view in Events. Example     <script language="freezescript1.2" type="text/javascript"></script>

  • After pasting in HTML to the HTML view, switch back to Normal mode to insert merge fields.

  • Preview mode shows a preview of what your message will look like when displayed in an HTML e-mail or web page. This view is non-editable and will not show actual data values for merge fields.

To set up automatic cancellation of a registration by the constituent:
  1. While creating the Thanks Email or Confirmation Email Message, select [[Cancellationurl]] from merge fields to use as a merge field. It will insert the text "Cancellationurl" into the email message with a hyperlink to a cancellation web page.

  2. When a constituent clicks on the "Cancel Registration" link, the cancellation web page opens, where the constituent is asked to confirm his or her intent to cancel the registration. If they do, they're shown a link back to the web registration Event Calendar to select another event. A cancellation e-mail is sent to the constituent and any hosts connected to the registration's requests.