Student Gateway

Student Gateway is a web-based interface that allows clients to display information on Opportunity Requirements to their student applicants.  The student interface is the sole Gateway interface and is intended to be used as a plug-in to an existing web page on the college site. Content in the Student Gateway is standard and cannot be edited, though the Entry Term, Opportunity, and Application Requirements will reflect the specific data from the client's Enrollment Manager database.
 
Gateway Authentication 

Students log in to the Gateway using the User Name and Password stored in the Person record (Preferences area). The User Name does not need to be unique. The combination of User Name and Password are unique and it is the combination of values that is used to authenticate the user.

The User Name and Password are generated by a trigger process when the Person record is initially created. The User Name is a combination of the First Name and Last Name. The Password created is a random sequence of 7 alphanumeric characters generated by the workflow process.


For students applying through the online application, the username and password created by the applicant will be passed to the Enrollment Manager Person record (through the Standard Import) for use with Student Gateway. The same will occur for NEW students registering for an Event and creating their profile online using Event Management. 

Importing Authentication Credentials

The Standard Import layout allows clients to import the User Name and Password values. This can be helpful if students already have a User Name and Password used for other applications. By including this data in the Standard Import, you can have the workflow-created credentials overwritten by your own values. User Name and Password data created through the import process does not get overwritten by the workflow process.

Student Gateway Interface

The Student Gateway is accessible on the web using any current, standard browser. This includes Internet Explorer, Chrome, and Firefox for the PC. On Apple products this includes Safari, Chrome, and Firefox.

Login Page: The system allows the student to log in using their User Name and Password. If they enter the wrong information, the following message will appear: This is not a valid User Name/Password combination. There is a password reminder function on the same page.

Applications Submitted: Upon successfully logging in, the Applications Submitted page displays tiles for each Application attached to the Person (Opportunities). This includes the Entry Term, Application Type, and Major. Selecting the Application will display the appropriate Application Requirements in the grid below. This grid includes:

Requirement Checkbox: This is checked when the requirement is marked as complete in Enrollment Manager.

Requirement: This is the Requirement which displays exactly how it appears in Enrollment Manager.

Waived/Completion Date: These fields display information exactly how it appears in Enrollment Manager. 

Notes: This field will display the Organization Name for any transcript requirements. For other items, this will display any notes on the requirement in Enrollment Manager. 

Application Status: The Application Status is displayed in two places in the Student Gateway. It appears on the tile for each application submitted; and when you select a tile, it appears above the requirements grid. It is important to note that this is NOT the Opportunity Status Value that appears in Enrollment Manager. Instead, the Student Gateway will display the Student Friendly Name for each Opportunity Status Value. This value should be created for all Opportunity Status Values that your organization uses. Certified Administrators can make these updates in Enrollment Manager. Others can submit the request to Support.

Follow Up Instructions: In an effort to move the student through the process, the Student Gateway will provide Follow Up Instructions to the student based on the Opportunity Status. These instructions are tied to the Opportunity Status Value record. Certified Administrators can add instructions to the Opportunity Status Value in Enrollment Manager. Others can submit the request to Support.

Getting Started with Student Gateway

To get started with Student Gateway, you first need to create a Student Gateway Style. This style allows you to select the appropriate colors, fonts, title, and instructions for your students to follow. Your style sheet is also where you'll find the URL for your Student Gateway. See the Student Gateway Style page for more information. 

Deploying the Student Gateway on your web site

The Student Gateway is designed to be deployed within an existing web site. RuffaloCODY recommends the use of an iFrame. 

Deploying the Student Gateway within an iFrame

There are three key pieces of information required to successfully deploy within an iFrame: size, source, and style.
    • Size: Your iFrame should be set to at least 650 x 350 pixels to displays the complete contents of the Gateway.
    • Source: Your iFrame source should be set to your gateway URL at http://studentgateway.cloudapp.net/?OrgName=OrgName where OrgName is equal to the Organization name used in your Enrollment Manager Application
    • Style: Your iFrame can display scroll bars, borders, and specific colors if desired.

iFrame Sample Code

The following code shows a typical iFrame within HTML:
<iframe name="studentgateway" style="border:0px" scrolling=auto width=650 height=350 align=top frameborder=0
 
src="http://studentgateway.cloudapp.net/?OrgName=Greenville"></iframe >
</p>
 
The example above shows the following parameters:
    • Name: this is the name used within your HTML code and can be anything you'd like. This name doesn't display to the user.
    • Border: this changes the border style used around the frame. First is the border size defined in pixels, next comes the style of the border (standards include dotted, double, dashed, solid, groove, ridge, inset, outset), followed by the color (defined using hexidecimal numbers such as #3300FF or standard web colors of aqua, black, blue, fuchsia, gray, green, lime, maroon, navy, olive, purple, red, silver, teal, white, and yellow).
    • Scrolling: this determines when and if scroll bars are displayed within your iFrame. We recommend setting this to auto as shown above. The content of your window typically will not require scroll bars. Other options for scrolling are Yes (scroll bars always appear) or NO (scroll bars never appear).
    • Width/Height: the typical settings for this are 650x350 to display the Student Gateway.
    • Align: this determines the location of the iFrame on your page. Options include top, middle, bottom, left, and right. Select whichever options best fits your page.
    • Frameborder: this will display, if desired, a standard 'window' frame around your iFrame. To display the frameborder, change this value to 1. To hide the frameborder, the value should be 0.
An example of the Gateway deployment within an iFrame can be seen here. 
An example of the Gateway deployment not within an iFrame can bee seen here.

To log in to the site from either link above, use the following credentials:

User Name: jessicanorthlake@gmail.com

Password: sequitur


Communicating Gateway information to students

To communicate with students regarding access to the Student Gateway, you have two options:

Bulk Email: When creating a Bulk Email to communicate to students, there are two fields available to merge the User Name and Password into your message. The field names are GW422Username and GW422Password.

Mail Merge: When creating print communication within Enrollment Manager, there are two fields available to merge the User Name and Password into your document. The field names are Username and Password.

 

Integration with Enrollment Manager Forms

If you utilize Enrollment Manager Forms for your online application, the User Name and Password created during the application process will be fed to Enrollment Manager. This means students will be able to use the same User Name and Password to check the status of Opportunity Requirements after submitting an application.

Subpages (1): Student Gateway Style
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