Student Gateway is a web-based interface that allows clients to display information on Opportunity Requirements to their student applicants. The student interface is the sole Gateway interface and is intended to be used as a plug-in to an existing web page on the college site. Content in the Student Gateway is standard and cannot be edited, though the Entry Term, Opportunity, and Application Requirements will reflect the specific data from the client's Enrollment Manager database.
Gateway Authentication Students log in to the Gateway using the User Name and Password stored in the Person record (Preferences area). The User Name does not need to be unique. The combination of User Name and Password are unique and it is the combination of values that is used to authenticate the user. The User Name and Password are generated by a trigger process when the Person record is initially created. The User Name is a combination of the First Name and Last Name. The Password created is a random sequence of 7 alphanumeric characters generated by the workflow process. Importing Authentication Credentials The Standard Import layout allows clients to import the User Name and Password values. This can be helpful if students already have a User Name and Password used for other applications. By including this data in the Standard Import, you can have the workflow-created credentials overwritten by your own values. User Name and Password data created through the import process does not get overwritten by the workflow process. Student Gateway Interface The Student Gateway is accessible on the web using any current, standard browser. This includes Internet Explorer, Chrome, and Firefox for the PC. On Apple products this includes Safari, Chrome, and Firefox. Login Page: The system allows the student to log in using their User Name and Password. If they enter the wrong information, the following message will appear: This is not a valid User Name/Password combination. There is a password reminder function on the same page. Applications Submitted: Upon successfully logging in, the Applications Submitted page displays tiles for each Application attached to the Person (Opportunities). This includes the Entry Term, Application Type, and Major. Selecting the Application will display the appropriate Application Requirements in the grid below. This grid includes:
Application Status: The Application Status is displayed in two places in the Student Gateway. It appears on the tile for each application submitted; and when you select a tile, it appears above the requirements grid. It is important to note that this is NOT the Opportunity Status Value that appears in Enrollment Manager. Instead, the Student Gateway will display the Student Friendly Name for each Opportunity Status Value. This value should be created for all Opportunity Status Values that your organization uses. Certified Administrators can make these updates in Enrollment Manager. Others can submit the request to Support. Follow Up Instructions: In an effort to move the student through the process, the Student Gateway will provide Follow Up Instructions to the student based on the Opportunity Status. These instructions are tied to the Opportunity Status Value record. Certified Administrators can add instructions to the Opportunity Status Value in Enrollment Manager. Others can submit the request to Support. Getting Started with Student Gateway Deploying the Student Gateway on your web site The Student Gateway is designed to be deployed within an existing web site. RuffaloCODY recommends the use of an iFrame.
<iframe name="studentgateway" style="border:0px" scrolling=auto width=650 height=350 align=top frameborder=0 src="http://studentgateway.cloudapp.net/?OrgName=Greenville"></iframe > </p>
An example of the Gateway deployment not within an iFrame can bee seen here.
Communicating Gateway information to students
To communicate with students regarding access to the Student Gateway, you have two options: Bulk Email: When creating a Bulk Email to communicate to students, there are two fields available to merge the User Name and Password into your message. The field names are GW422Username and GW422Password. Mail Merge: When creating print communication within Enrollment Manager, there are two fields available to merge the User Name and Password into your document. The field names are Username and Password.
Integration with Enrollment Manager Forms
If you utilize Enrollment Manager Forms for your online application, the User Name and Password created during the application process will be fed to Enrollment Manager. This means students will be able to use the same User Name and Password to check the status of Opportunity Requirements after submitting an application. |
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